CENTRAL LIBRARY

LIBRARY POLICIES

Vision:

The vision of the Annamacharya University Central Library is to be a world-class facility, which will be at the core of Annamacharya University’s education system, enriching the teaching-learning process and ensuring research excellence by emerging as a source of institutional pride and gaining international recognition. Library services are supported by an excellent range of high quality resources and committed professional staff members.

Mission:

The Annamacharya University Library’s mission is to create inspiring education by offering exemplary resources for learning and providing best research environments, which will be a gateway to right and relevant resources, supported by an enabling and user-focused service culture.

Working Hours:

  • Central Library working hours: 8.00 a.m to 8.00 p.m on all working days.
  • Circulation Counter operations: 9.00 a.m to 6.00 p.m on all working days.
  • No counter operations On 2nd Saturdays, Sundays and Public Holidays.
  • On 2nd Saturdays, Sundays and Public Holidays is 9.00 a.m to 1.00 p.m.

1. Introduction:

The global changes in Library and Information Services, particularly with the adoption of Information and Communication Technologies (ICT), have created a profound impact on the functioning of academic libraries. The developments in ICT have changed the users’ expectations from the academic libraries in several ways. The modes of collecting information and disseminating knowledge have undergone tremendous changes in recent times. To meet the requirements and demands of the end-users effectively, academic libraries need to identify and adopt good practices and benchmarks, which will enhance the value-based services of libraries. Users visit a library to read, consult and barrow reading materials. Hence, the atmosphere in the Library should be inviting, which is ensured through cleanliness of areas in and outside the library. Maintaining a calm and neat atmosphere in the reading and stack areas is essential for concentrated reading and searching of materials. Annamachrya University Central Library aims provide the users with clean and green atmosphere including dust-free environment in the stack and reading areas.

2. Rules and Regulations:

The Annamacharya University Central Library provides the best information services to students, faculty, research scholars and staff members. These rules and regulations framed to ensure that all the members of the library may take the maximum utilization of the Library facilities/services. The students, faculty members, research scholars and staff members of Annamacharya University, Rajampet are automatically eligible for membership of the Central Library. By using any facility of the Central Library, a user/member agrees to abide by the following rules and regulations.
  • General Rules and Regulations
  • Library Membership
  • Book Barrowing, Return and Renewal Rules
  • Loss and damage of Library resources
  • Document Scanning facilities
  • Digital Library access facilities
  • Discussion Rooms facilities
  • Library Information and Digital Notices

2.1 General Rules and Regulations:

*Open access system is followed by the Library.

  • The students must carry their University identity card/Library membership card with them at all time inside the library. Show the identity card compulsory at the time of books check – out/ check – in (whenever asked the library staff).
  • All readers are required to maintain perfect silence and discipline in the library.
  • The library staff members at the entrance and exit gate of the library is authorized to search the person or a reader if he/she suspects that he/she is carrying any other property from the library.
  • The borrowing facility withdrawn (or) restricted in case of misbehavior of users for their misuse of the library.
  • All personal belongings, such as books, bag, coat, raincoat, sweater, jerkin, personal files and Xerox material are not allowed inside the library. Members are requested to keep their belongings at the entrance of the Library.
  • The Borrower will be responsible for any loss or non-return of any books issued against his/her original (or) duplicate ID Card.
  • New books and journals are received from the publishers/dealer will be display on new arrival stand for one week.
  • All the boy Students In-shirt with belt and have to wear shoes is compulsory.
  • The Library may accept donations of manuscripts, books etc.., from the donors. Such donations once accepted will become the absolute property of the University Library.
  • As personal books, Xeroxed and printed loose papers are not allowed inside the library under any circumstances.
  • Library Cards are not transferable. The borrower card holders should come personally to borrow the books and the authorization is not allowed.
  • Readers should not deface, mark, cut, mutilate or damage library resources in any way. Strict discipline should be maintained in the library.
  • Downloading of undesirable e- resources shall not be allowed and punishable if violated.
  • Beverages and eatables are not allowed. Smoking is not permitted in the library. Mobile phones are strictly prohibited in the library. No reader is allowed to sleep in the library premises.
  • In case any book is lost or injured by the member, the member shall replace the new book or shall pay the double Amount of replacement.
  • Reference books, Hand books, rare books, Back Volumes, Periodicals, Project Reports are not issued and Read inside the library only.
  • In case of minor disruption, the user will be first warning and they have enter the first warning entry register, if the member again do the same, the members name forwarded to the Registrar for University discipline committee enquiry.
  • Improper use of Library facilities by user(s) will lead to the block the entry of the library for certain period or will be handed over to University discipline committee.
  • Project Materials such as circuit boards, batteries and any other experimental equipment’s are strictly not allowed inside the library premises.
  • B.Tech, B.Sc(Agri) M.Sc, M.B.A and M.C.A. students can borrow three books at a time the period of 14 days.
  • M.Tech. students can borrow four books at a time the period of 14 days.
  • B.Sc. students can borrow two books at a time the period of 14 days.
  • Faculty members can borrow at a time 8 books till semester end.
  • Staff members can borrow at a time 2 books till semester end.
  • The book should be returned on or before due date, failing which a late fee of Rs: 0.50 paisa per day will be collected from the student.
  • Library works 8.00 am to 8.00 pm on all working days. Counter Operations 9.00 am to 6.00 pm and Sundays, 2nd Saturdays and Public holidays 9.00 am to 1.00 pm. No counter operations on Sundays, 2nd Saturdays and Public holidays.
  • Staff/Students should take library No – Dues Certificate while Transfer/ Deputation/Course completion/superannuation from the University.(While leaving the University, Student and faculty should return books and library borrowers card without fail, there after No- Dues Certificate will be Issued). Any suggestions please contact Librarian (or) send e-mail to library@annamacharyauniversity.edu.in
  • Staff/Students should take library No – Dues Certificate while Transfer/ Deputation/Course completion/superannuation from the University.(While leaving the University, Student and faculty should return books and library borrowers card without fail, there after No- Dues Certificate will be Issued). Any suggestions please contact Librarian (or) send e-mail to library@annamacharyauniversity.edu.in

2.1.1 General Administration and Management:

Library and Information System Management is the fundamentals and core facility which helps the users in identifying and accessing various Knowledge resources available in the library, in print and electronic forms. The Library Advisory Committee (LAC), headed by the Vice Chancellor and consisting of faculty and student representatives from all the Schools of the University meets periodically to review the functioning of the library and assess the requirements pertaining to Library facilities and services.

2.1.2 Roles and Responsibilities of Library Advisory Committee (LAC).

The Library Advisory Committee suggests, recommends and reviews the developmental activities of the library. University Librarian is the Member Secretary of the Library Advisory Committee, and is responsible for implementing the suggestions and recommendations of the Committee. Faculty members representing the various schools in the Committee are nominated by the Vice Chancellor for a two – year term. The Member Secretary convenes periodic meetings of the Committee in consultation with the Vice Chancellor. He prepares the agenda and minutes of the meetings and is responsible for the implementation of the meeting outcomes.

2.2 Library Membership:

Annamacharya University Faculty members, students, and research scholars and staff members are eligible to become members of the Central Library. All the above members are automatically eligible for membership of the Annamacharya University Central Library.

2.3 Book Borrowing, Return and Renewal Rules:

Book Borrowing/Circulation Policy will help and support to the Library users for their academic and teaching learning activities, research and reference work. The members can borrow the books through RFID technology and record the due date. One time renewal is permitted. If they fail to return or renew the books, members have to pay penalty charges for the delay. Faculty members are permitted to borrow the books for a semester.

2.3.1 Book Transaction hours:

Book borrowing facility is 9.00 am to 6.00 pm on all working days and No Counter Operations on 2nd Saturdays, Sundays and Public Holidays.

  • Books will be issued subject to availability.
  • Any kind of marking, underlining, clipping of books is absolutely forbidden.
  • Readers shall be held responsible for any damage done to the library books belonging and they shall be required to replace such books or pay the value thereof.
  • Absence from the university will not be accepted as an excuse for the delay in the return of books.
  • Under special circumstances, the University Librarian may refuse the issue of books or recall the books already issued without assigning any reason thereof.
  • Borrowers are allowed to take the books during their vacation period with extended the due date.

2.3.2 Book Renewal Policy:

  • Already over – due date books are not possible to renew.
  • More than one renewal is not permitted.
  • If the book due date falls on holiday of the Library, the next working day will be taken as the due date.
  • The Borrower is responsible for any loss or non – return of any books issued against his/her original (or) duplicate ID Card.

2.3.3 Return of the book after the due date

  • Overdue Charges for late submission:
    Over – due date charges will be collected from the students and research scholars the book(s) are not returned by them on due date, over-due date charges(fine) @ 0.50 paisa per a day. There is no fine system for faculty members. Students/Faculty/Staff if Library books are not returned by the due date however, “No Dues Certificate” will not be issued until the library returned.

2.4 Loss and Damage of the Library Resources:

  • The borrower will be responsible for loss of any book(s) and other resources issued against his/her ID with biometric authentication.
  • If any book is lost or damaged beyond repair, the borrower shall replace it with a new copy or pay double the cost of the recent price and handling charges or as may be decided by the University Librarian.
  • If a member loss or damages of Library resources, he/she should report the loss personally through e-mail (tulipprachen@gmail.com) otherwise he/she have to pay the fine from the date of documents are due for return.
  • If the item’s original price is in foreign currency, the compensation will be calculated based on the current exchange rate.

2.5 Document Scanning facilities:

The document scanning service is provided in the Central Library as per the need and requirement of the students and scholars. This service is strictly followed by the copyright act.

2.6 Digital Library access facilities:

The modern thin client desk – top systems 60 numbers are available in the digital library for the accessing of teaching notes, subscribed electronic resources through authorized e- gateway single sign login credentials.

2.7 Discussion Rooms facilities:

The Annamachrya University Central library having the discussion room facilities for academic and subject group discussions and research purpose only. The discussion room is first cum first serve basis only, the user should surrender their ID card and all the users enter their name and registration numbers in the user registration note and collect the key form the Library help – desk. After usage receipt of the discussion room keys, the ID card will be returning back to the members.

2.8 Library information and Digital Notices:

All the Library information and circulars and notices will be displayed in Library digital display units. The Central Library rules and regulations may be changed or modified from time to time and shall be binding on all concerned.

3. Library Resource Collection and Development:

Major activities of the Library include procurement of new books, subscriptions to Journals (print and online) and procurement of e-books, racks and other resources.

3.1 Budget:

Every year, the Library submits the budget proposals based on the requirements and in accordance with developmental, project-based activities such as procurement of books and e-books, subscriptions to print journals and online databases and renewal of e-journal subscriptions, and infrastructure and ICT requirements and other essential needy items.

4. Book Selection and Procurement Policy

  • Seeking advice of all staff members, with the help of latest catalogues of various publications and browsing the internet.
  • Faculty members can also send e-mail requests to the University Librarian in special circumstances.
  • Indents containing the recommended books of various Departments will be processed through proper channel and finally approved by the Management.
  • Under special circumstances, faculty members may procure resources externally and get it reimbursed through the Central Library after completion of Library formalities.
  • The Library conducts print and e-book exhibition annually, where the patrons (faculty members, students and scholars) select the books according to their requirement.
  • The syllabus based text and reference book collection is a major aspect of the Library. Apart from these, the Library procures general reading collections, general reference materials, literature books, novels, fictions, etc..
  • Also, the library procures resources recommended by AICTE/UGC from time to time. The library accepts book donations/gratis presented in good condition.

5. Subscription of Print Journals/Magazines:

Print subscription is based on the recommendations received from the faculty and students. Further, it follows the norms of AICTE/UGC for subscription of printed national and international Journals (discipline – wise). General magazines are subscribed regularly; Complimentary copies of various newsletters, magazines are also accepted.

5.1 New Subscription:

The recommendation of new subscription of periodicals may be submitted by the individual with recommendation of the Head of the Department and Dean of the School in the month of November/December every year.

5.2 Renewal Subscription:

Every year the renewal subscription process starts in the month of December and after receipt of the recommendations from the respective school Deans. Central Library can also submit the recommendations of the subscription of the new titles as the recommendation and norms of the government policy and other regulatory bodies such as AICTE, UGC etc.

6. Subscription of Online databases/e-Journals and E-Books- (E-Resources)

Annamacharya University Central Library subscribes the electronic resources(Online database/e-Journals and e-books) as per the need and requirement of the faculty members, scholars and students for their academic, teaching and research activities. The access is through institutional IP address with single sign option and unlimited user’s access. Library also may submit to the Committee the list of titles on the basis of recommended text and reference books as per the syllabus prescribed by the University. Central Library can also submit the recommendations for procurement of e-books of as per the norms of AICTE, UGC etc.

6.1 Use of Subscribed Electronic Resources and download policy

All the members of Annamacharya University shall adhere to the following policies while downloading the subscribed e—resources (e-Journal articles and book chapters) and electronic content from Central Library, Annamacharya University, Rajampet.

Library users are requested to make appropriate and judicious use of the subscribed e-resources. The articles downloaded from e-Journals, book chapters of e- books, etc. should be used only for academic and research purposes. Members are advised not to share these resources via e-mail or any other manner with their friends or acquaintances studying/working in other institutions. Any such sharing is against the copyright act and violates the license agreement between Annamacharya University and its various publishers/aggregators.

Use of software or tools, robots, spiders or intelligent agents to access, search and/or engage in systematic download from these resources is also strictly prohibited.

Please be aware that systematic downloading will cause the publisher to block the entire community of users from accessing the subscribed resources.

We have licensed for many e-resources, which have more detailed terms and conditions for use. Each member of Annamacharya University is responsible for complying with the terms and conditions of these licenses and is automatically governed by these laws. Misuse or failure to do so can result in the loss of access to a resource for the entire Annamacharya University User community. If a user fails to comply with this policy, Annamacharya University reserves the right to restrict, suspend or revoke the individual user’s access to our subscribed electronic resources.

Further, the downloaded content or article should not be uploaded in any website or multimedia resource on a website, electronic distribution list, community or subject forum, etc. available to the Public. Social networks such as Face book, blogs, twitter, etc. should not be used as forums for commercial gain including reselling. Redistributing or republishing of the Annamacharya University subscribed licensed content.

Any violation of this policy will be viewed very seriously and suitable action will be initiated against the erring member.

All the members are eligible to access the electronic resources during their tenure period only.

7. Procurement and Maintaining of the other Resources:

Depending upon requirements, the Library procures other media resources such CD/DVDs collections, e-content repositories (government initiatives-NPTEL, Swayam, and Swayamprabha, NDL). It also stocks the e-content materials developed by Annamacharya University faculty members and holds institutional repositories, etc.

8. Technical Processing:

The procured books undergo various technical processing activities such as assigning them to the Library stock through ILMS and RFID tagging, stamping, etc. The DDC (Dewey Decimal Classification,22ndedition) system is followed by the central library for classification of Books.

9. Library Classification System:

The Annamacharya University Central Library Classification is a system of Knowledge organization by which library resources are arranged and ordered systematically. The Central Library has been using the Dewey Decimal Classification,22ndedition(DDC) for book classification for bibliographic information and documentation since inception. The organization books in the stack area and reference section is open access.

10. Use of Library by non- members:

Non-members and outsiders wishing to use the library facilities have to obtain special written permission from the Registrar. Such persons are allowed to access books, journals and reference material (in print form) but they are not eligible to access Annamacharya University subscribed electronic resources.

11.Thesis Submission

At the time of final submission of PhD thesis, the scholar must submit a soft copy of the thesis in a single file and also the chapter-wise split-up format in DVD to the Central Library for uploading in the Annamacharya University Institutional Repository as well as in Shodhganga portal (UGC- INFLIBNET). The prescribed thesis soft copy submission application form is available in office of the Dean-Academic Research. If thesis is applied for patent or waiting for number will be published in Shodhganga portal with an embargo (title of thesis only displayed) period for one year on renewal basis. The request letter may submit to INFLIBNET from Registrar of the institute.

12. Books/Journals Donation Policy:

  • In generally library will accept the good quality/condition of the books accepts as a donation and Journals/magazine are not accepted.
  • The Library accepts donation of manuscripts, books etc., from donors. Such donations once accepted will become the absolute property of the University Library.
  • An appreciation letter or e-mail be issued to the donor by the Annamachrya University Librarian.
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